Job Title: Personal Assistant – Executive Support
Location: Dublin City Centre
Working Arrangement: Hybrid (3 days office / 2 days home)
The Role
We are looking for a high-energy, adaptable Personal Assistant to act as a true right-hand to two of our key Directors. This isn’t just a support role; it’s about being a proactive partner who can anticipate needs, master complex schedules, and keep the gears turning in a fast-paced environment.
You will join a collaborative and supportive environment, working as part of a dedicated team of four other PAs to ensure seamless operations across the executive suite.
Salary & Benefits
- Salary: (DOE) + Outstanding Benefits Package
- Performance Bonus: Up to 12% annual bonus structure
- Health: Family Private Medical Insurance, Life Assurance
- Commuter Benefits: Access to the TaxSaver commuter scheme
- Pension: Retirement scheme with a 10% company contribution
- Work-Life Balance: 23-25 days holiday, 3 volunteer days, and “core hours” between 10 AM and 4 PM
- Time in Lieu – up to 13 days per annum once you work up overtime of 7.5 hrs every 4 weeks.
- Office Perks: Free daily lunches and tax-free bonus option up to €1,500
What You’ll Be Adding Value To
- Strategic Orchestration: You’ll be the gatekeeper of the Directors’ time, managing intricate diaries and shielding their focus by triaging high-volume inboxes and incoming queries.
- Event Management: You’ll take the lead on organising high-impact gatherings, ranging from executive boardrooms to large-scale meetings.
- Seamless Logistics: Whether it’s a complex international business trip or a local meeting, you’ll handle all travel logistics, itineraries, and subsequent expense management.
- Executive Coordination: You’ll ensure the Directors are always prepared by coordinating essential reports, preparing slide decks, and capturing key actions during high-level meetings.
- Office Integration: You’ll maintain the pulse of the office, managing modern conferencing facilities and data systems to keep the team connected and efficient.
Who You Are
- Experienced: You have at least 2+ years of experience in a PA role
- Resilient: You thrive in “busy and pressurised” rather than just “managing” it, showing high learning agility and the ability to pivot at a moment’s notice.
- A Connector: You have top-tier interpersonal skills, able to represent the Directors professionally when greeting visitors at any level of seniority.
- Committed: You understand the value of face-to-face collaboration; therefore, initial training will be conducted fully onsite for a few weeks to help you integrate quickly with the PA team.
How to Apply
Our recruitment process involves an initial competency-based screening, followed by a formal interview with the Directors. We are looking for someone who can hit the ground running, and is comfortable working in a busy fastpaced environment.
Apply via the attached Link to Emily Mason at Abrivia Recruitment
